General Ledger
Copyright © Business Applications, Inc. 1999 - 2012
 
General Journal Entry

 

 

 

The General Ledger System allows you to create, change, and delete Journal Entries and accepts Journal Entries from other systems such as Accounts Payable, Accounts Recievable, and etc.. The sysetm allows for tracking Journal Entries from other systems by source codes provided by each subsystem. The General Ledger System automatically creates a code you can use for general journal entries and does not accept any journal entries from other systems with that source code.

When you access Journal Entries, you will be prompted with a list of sources to choose from. This allows you to work with journals from other sources as well and general journal entries.

Excluding related comments, there are to record types that make up a journal entry.

Journal Entry:

Defines the Journal Entry in terms of date, source, description and source reference.

Journal Detail: One or more records per Journal Entry representing a the distribution of amounts to the various general ledger accounts. With in the documentation, these records may be referred to as journal legs.

Journal entry is accomplished using the Work with Journal Entry display. From this display you can enter both the Journal Entry Record and the Journal Detail records. Also shown on the display is the net balance of the journal entry.

When you have completed entry of the Journal Entry and insured that its net balance is zero, you must post the J/E. The system will not let you post a J/E that is out of balance. All Journal Entries for an accounting period must be posted before you can close the period.

Unposted Journal Entries are not reflected on any reports or inquiry displays. They will be immediately reflected on any inquiries, reports, and account balances as they are posted.

The links will guide you through the basic steps of entering a journal entry. These links are not intended to show you all of the options and functions available. Use this Quick Start guide while you actually enter a Journal Entry. Each Quick Start link will give you the information you need to enter a simple straightforward journal entry. Click on the above image to start the Quick Start guide.

We suggest that you practice entering Journal Entries and explore the many options and functions in order to fully learn the features available to you. When you are finished with practice, you can unpost and delete your practice work.

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