Account Collection Inquiry 




  *PGMMOD               Account Collection Inquiry            DD/MM/YY HH:MM:SS
  Account IIIIIIIIII  Status O  Terms OOO OOOOOOOOOO  Rtg OOOOO  Opened 66/66/66
  OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO Credit Limit 666666666CR Last Pay 66/66/66
  OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO Review Date   66/66/66   Last Chg 66/66/66
  OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO Rep OOOOO   Balance Owed: 666,666,666.66CR
  OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO Mgr OOOOO    Current Due: 666,666,666.66CR
  Contact OOOOOOOOOOOOOOOOOOOOOOOOOOO Cls 666         Past Due: 666,666,666.66CR
  Phone   OOOOOOOOOOOOOOO  Fax OOOOOOOOOOOOOOO      Future Due: 666,666,666.66CR
  Acct Comments: OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO
                 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO

  Opt    Date    Comments
   I   66/66/66  IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
   I   66/66/66  IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
   I   66/66/66  IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
   I   66/66/66  IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
   I   66/66/66  IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
   I   66/66/66  IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
   I   66/66/66  IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
                                                                          More..
  F2=High Credit   F3=Exit   F4=Prompt   F6=Open Items   F7=Items
  F9=Change   F11=Payments   F12=Cancel   F13=Cr Status   F14=Cr History
  F15=Tr History   F20=Acct Comments

Introduction

This function allows you to add new records to a database file, and to change existing records in the file. The function may be used in either of two modes: 'New' mode and 'Open' mode. When in 'New' mode you may add new records; when in 'Open' mode you may change or delete existing records. You may switch between the two modes by means of a function key. This function allows you work with an account from a collections stand point.

Updating Records

The program displays one page of records at a time on the display: you may use the ROLLUP key to display additional pages. To add or change a record, key in the new values for the record and press ENTER. To work with a record, enter the relevant character in the Selector column and press ENTER. The function will then validate your entries; if any errors are found a message will appear on the bottom line of the display.

Positioning function

When you are in 'Open' mode, you may select the records that you wish to change by using the the 'positioning' fields that appear on the upper part of the screen. When you enter a positioning value, the function will position the display to start with the record that you specify.

Function Keys

F1=Help.

Display related help display. By positioning the cursor at a field on the display and pressing help, help narrative will be displayed for that field. By placing the cursor on the title for the display, help narrative related to the entire function will be displayed. Once the any help narrative is displayed you may then enlarge the display by using the F20 key or you may display expanded help narrative by using the F2 key.

F2=High Credit.

Display the high credit used by the related account. A high credit amount is maintained for each month the account is granted credit.

F3=Exit.

Exit the current task. In most cases this will return you to a high level function without displaying all displays encountered in getting to this point.

F4=Prompt.

Display a list of values available to be used in the related field. Place your cursor on the field for which you would like to see a list and press the F4 key.

F5=Reset.

Refreshes the display. In most cases the display will be refreshed to the original values and any keyed information typed after the last enter key will be lost.

F6=Open Items.

Display or work with open items.

F7=Items.

Display or work with receivable items.

F9=Change mode.

F11=Payments.

Display or work with related payments.

F12=Cancel.

Return to previous display without performing any action.

F13=Cr Status.

Display account credit status.

F14=Cr History.

Display or work with credit status history.

F15=Tr Hst.

Display transaction history.

F20=Comments.

Enter or display related comments.

HELP=Help.

Display related help display. By positioning the cursor at a field on the display and pressing help, help narrative will be displayed for that field. By placing the cursor on the title for the display, help narrative related to the entire function will be displayed. Once the any help narrative is displayed you may then enlarge the display by using the F20 key or you may display expanded help narrative by using the F2 key.

ROLLUP=Next page.

Next page.

ROLL DOWN=Previous page.

Previous page.

Line Commands

4=Delete.

Delete the associated record.

Variable Definitions

Account

REQUIRED

Status

Display only
A code indicating the status of an account.
   A = Active
   C = Credit Hold
   W = Credit Watch
   T = Transaction Hold

Terms

Display only
A user defined code identifying a Terms of Sale.

Terms Short Description

Display only
A short description of a Terms of Sale. This description is used on display s and reports when insufficient space is available for the long description.

Rtg

Display only
A code indicating the credit rating of an Account. Each character represents the number of times an Account fell into a certain past due period during the past twelve months. The current month is not represented in the rating. The first character represents the number of times an Account was current at the end of each of the past twelve periods. The fifth character represents the number of times an Account was past due four or more periods at the end of each of the past twelve periods. The characters that can appear in each position of the rating are: 0 thru 9 and A thru C, where A=10, B=11 and C=12. Thus a rating of "C0000" indicates the account was current at the end of each of the last twelve periods. A rating "0000C" of indicates an Account was past due 4 or more periods at the end of each of the last twelve periods. A rating of "92100" indicates an Account was current in 9 times, past due 1 period twice and past due 3 periods once during the past twelve periods.

Opened

Display only
The date an Account was opened.

Account Name

Display only

Credit Limit

Display only
The value of the Credit Limit.

Last Pay

Display only
The date of the last payment made by an account.

Account Address 1

Display only

Review Date

Display only
The next date the account should be reviewed for credit. Accounts with review dates prior to the current date will be denied additional credit by the system. Those items denied credit will have to be manually authorized by the user.

Last Chg

Display only

Account Address 2

Display only

Rep

Display only
A code identifying the Sales Representative Associated with an Account.

Balance Owed:

Display only
The total value owed by an Account. This value includes past due, current and future values.

Account Address 3

Display only

Mgr

Display only
A code assigned by the user identifying an Account Manager.

Current Due:

Display only
The amount coming due within the current period.

Contact

Display only
The name of the Contact at an Account regarding Accounts Receivable.

Cls

Display only
A code identifying an Accounts Receivable Class within the Accounts Receivable System. This is a user assigned code.

Past Due:

Display only

Phone

Display only
The Phone Number of the Account.

Fax

Display only
The Fax Phone Number for the Account.

Future Due:

Display only
The total value coming due beyond the current period.

Acct Comments:

Display only

Comment Text 2

Display only

Opt

OPTIONAL

Date

Display only
The date a Collection Comment was created.

Comments

REQUIRED
Text provided by the user relating to the collection process associated with an account.