Accounts Payable
Copyright © Business Applications, Inc. 1999 - 2012
 
Work with Accounts Across Companies 



  *PGMMOD           Work with Accounts Across Companies       DD/MM/YY HH:MM:SS

  Position at Name IIIIIIIIIIIIIII     Account Number IIIIIIIIII

  Type options, press Enter.
  0=Text   2=Change   3=Hold   4=Delete   6=Release   9=Unpaid Items
  13=Items   14=Status   16=Payments   32=Aging   33=Payee Items
  35=1099 Review   36=Gvt Forms   37=Contacts   45=Payee Refs   47=Loan Agrmts

  Opt Co Name                                Account    Sts
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
  II  66 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOO  O
                                                                          More..
  F3=Exit   F6=Create   F8=Aging   F10=1099 Review All   F12=Cancel
  F15=Remove Unused   F16=Period Recap Rpt   F17=Misc Names   F18=Pymt Sum Rpt
  F19=Pymt Rpt   F20=Labels   F21=Print   F22=Alt View
   
 

Introduction

  This function allows you to display the records in a database file.
   
 

Positioning function

  You may control which records from the file appear on the display by using the 'positioning' fields that appear on the upper part of the screen. When you enter a positioning value, the program will position the display to start with the record that you specify.
   
 

Function Keys

Functions allow you to work with or display information related to all items or objects on the list or to perform a navigation function such as exit, return, or branch to another process.

 

F3=Exit

Use this function to exit the current task. In most cases this will return you to a high level display skipping other levels in between. In many cases you will return to the Accounts Payable System top level display. If you wish to return to one of the intermediate levels, use the "F12=Cancel" function key.
 

F4=Prompt

Use this function to display a list of valid values from which you can select the one you want. Place the cursor on the field for which you would like to see a list and press then press the F4 key. If you have placed the cursor on a field for which there is not a selection list, you will see an error message at the bottom of the display.
 

F5=Reset

Use this function to refresh the display. In most cases you will not see this function option at the bottom of your display. When used, this key will refresh the diaplay to the previous values and any keyed information typed after the last enter key will be lost.
 

F6=Create

Use this function to create a new record and have it added to the list.
 

F8=Aging

Use this function to print an aging of outstanding payable items. You will be prompted for criteria which is used to determine what vendors and payable items should appear on the aging report.
 

F10=1099 Review All

Review all accounts for 1099s.
 

F12=Cancel

Use this function to return to a previous display without performing any action. Repeated use of this function will back you up though previous display levels one at a time. To exit quickly and return to the Accounts Payable System Display, use the "F3=Exit" function key.
 

F14=Print Payable Recap

Print Payable Recap. Lists all accounts having amounts due showing the amount due.
 

F15=Remove Unused

Remove unused records from list.
 

F16=Period Recap Rpt

Print the period recap report. This report shows all charges, adjustments, payments, and discounts taken during a user selected date range.
 

F17=Misc Names

Display or work with Miscellaneous Names and Addresses.
 

F18=Payment Summary Report

Report summarizing vendor payments for specified time period. Prints in order of descending dollar value of payments.
 

F19=Pymt Rpt

Print Vendor Payment Report
 

F20=Labels

 

F21=Print

Print associated object or list.
 

F22=Next View

Open a different search program.
 

HELP=Help

Use this function for help text. By positioning the cursor at a field on the display and pressing help, help narrative will be displayed for that field. By placing the cursor on the title for the display, help narrative related to the entire function will be displayed. Once the help narrative is displayed you may then enlarge the display by using the F20 key or you may display expanded help narrative by using the F2 key.
 

ROLLDOWN or PAGEUP

Use this option to display the previous page.
 

ROLLUP or PAGEDOWN

Use this option to display the next page. Occasionly, when you are working with long lists and selecting records based on some value, it may appear that the end of the list has been reached prematurely. When this happens, check the bottom of the display for a note indicating that the scan limit has been reached. If you see this message, it means that more records exist. By using the function key again, you can continue to see more records. This method is used on long lists in order to prevent tying up the machine when a selection search is resulting in few records being found. It allows you an opportunity to verify you are using valid selection criteria and gives you a way out if you are not.
   
 

Options

Options allow you to perform actions upon or display information related to items or objects on the list.

 

0,=Text

Use this option to create, change, display or delete related text or comments.
 

2=Change

Use this option to change, display or update the related record on the list.
 

3=Hold

Use this option to hold the associated item or vendor. Payments will not be made for items or which are held. Use the "Release" option when you are ready to pay.
 

4=Delete

Use this option to delete the associated record or object. If the record is a transaction type of record and deletion is allowed, then all related information is also deleted. If the closing date for the transaction has been closed, deletion will not be allowed. For master type records like companies and accounts, deletion is not allowed if related transactions exist. Deleted records can not be recovered unless a back up has been done which contains copies of the records. Even if a back up exists, it may not be possible to recover the records because relationships to other records may have been lost.
 

6=Release

Use this option to release the associated item or vendor. Released items and vendors will be paid.
 

9=Unpaid Items

Use this option to work with related unpaid items and perform such tasks as generating cash requirements and payments.
 

13=Items

Use this option to display or work with related payable items.
 

14=Status

Use this option to view the current Accounts Payable status for an account.
 

16=Payments

Use this option to access the related payments for display or modification.
 

32=Aging

Print associated aging report.
 

33=Payee Items

Display or work with Payee Items.
 

35=1099 Review

Review for 1099 reporting.
 

36=Gvt Rpts

Use this option to work with government forms or reports such as 1099s.
 

37=Contacts

Display or work with related contacts.
 

45=Payee Refs

Display or work with Payee References.
 

47=Loan Agrmts

Use this option to maintain loan agreements. Loan agreements can be used to aid in creating payable items for making payments on loan agreements.
   
 

Fields

 

Position at Name

OPTIONAL
The name to be used for sorting Account on displays and reports.
 

Account Number

OPTIONAL
A code assigned by the user to identify an Account.
 

Opt

OPTIONAL
Enter the number of the option to be performed on the associated record.
 

Co

Display only
A unique number used to identify a company.
 

Name

Display only
The name of the associated Account.
 

Account

Display only
A code assigned by the user to identify an Account.
 

Sts

Display only
A code indicating the status of an Account. Active Accounts are available for use. Inactive Accounts are not available for use. Held accounts will not be paid unless payments are specifically requested.
  • A = Active
  • H = Held
  • I = Inactive