Accounts Payable
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Generate IRS Transmission File 



  *PGMMOD             Generate IRS Transmission File          DD/MM/YY HH:MM:SS
                             Transmitter Record

  Form 1099 Date  . . . . . . . :   66/66/66     Prior Year Indicator .   I
  Transmitter's TIN . . . . . . .   IIIIIIIII
  Transmitter Control Code  . . .   IIIII
  Replacement Alpha Character . .   II
  Test Indicator  . . . . . . . .   I
  Foreign Entity Ind  . . . . . .   I
  Transmitter Name  . . . . . . .   IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
  Company Name  . . . . . . . . .   IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
  Company Mailing Addr  . . . . .   IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
  Company City  . . . . . . . . .   IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
  Company State . . . . . . . . .   II
  Company Zip Code  . . . . . . .   IIIIIIIII
  Contact Name  . . . . . . . . .   IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
  Phone and Extension . . . . . .   IIIIIIIIIIIIIII
  Contact Email Address . . . . .   IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
  Cartridge File Ind  . . . . . .   II
  Electronic File for Replcmnt  .   IIIIIIIIIIIIIII
  Transmitters Media No . . . . .   IIIIII

  F3=Exit   F4=Prompt
   
 

Introduction

  This function allows you to enter fields for processing. Detail_screen This screen allows you to enter the values for a number of fields. When you press ENTER the values will be checked. If your entries correct you will be prompted for confimation. When you confirm the fields, the function will be executed.
   
 

Function Keys

Functions allow you to perform an operation on the displayed record or object or to perform a navigation function such as exit, return, or branch to another process.

 

F3=Exit

Use this function to exit the current task. In most cases this will return you to a high level display skipping other levels in between. In many cases you will return to the Accounts Payable System top level display. If you wish to return to one of the intermediate levels, use the "F12=Cancel" function key.
 

F4=Prompt

Use this function to display a list of valid values from which you can select the one you want. Place the cursor on the field for which you would like to see a list and press then press the F4 key. If you have placed the cursor on a field for which there is not a selection list, you will see an error message at the bottom of the display.
 

F5=Reset

Use this function to refresh the display. In most cases you will not see this function option at the bottom of your display. When used, this key will refresh the diaplay to the previous values and any keyed information typed after the last enter key will be lost.
 

F12=Cancel

Use this function to return to a previous display without performing any action. Repeated use of this function will back you up though previous display levels one at a time. To exit quickly and return to the Accounts Payable System Display, use the "F3=Exit" function key.
 

HELP=Help

Use this function for help text. By positioning the cursor at a field on the display and pressing help, help narrative will be displayed for that field. By placing the cursor on the title for the display, help narrative related to the entire function will be displayed. Once the help narrative is displayed you may then enlarge the display by using the F20 key or you may display expanded help narrative by using the F2 key.
   
 

Fields

 

Form 1099 Date

Display only
The date of a Form 1099.
 

Prior Year Indicator

OPTIONAL
  • P = Prior Year
 

Transmitter's TIN

REQUIRED
 

Transmitter Control Code

REQUIRED
The Transmitter Control Code (TCC) assigned by the IRS. A TCC must be obtained to file magnetically. Do not enter more than one TCC per file.
 

Replacement Alpha Character

OPTIONAL
 

Test Indicator

OPTIONAL
A code indicating if the file is a test file.
  • *BLANK = Not a Test File
  • T = Test File
 

Foreign Entity Ind

OPTIONAL
A code indicating if the payer is a foreign entity and income is paid by the corporation to a U.S. resident.
  • 1 = Foreign Entity
  • *BLANK = Not a Foreign Entity
 

Transmitter Name

REQUIRED
The name of the transmitter if it is not the same as the payer.
 

Company Name

REQUIRED
 

Company Mailing Addr

REQUIRED
 

Company City

REQUIRED
 

Company State

REQUIRED
 

Company Zip Code

REQUIRED
 

Contact Name

REQUIRED
 

Phone and Extension

REQUIRED
 

Contact Email Address

REQUIRED
 

Cartridge File Ind

OPTIONAL
 

Electronic File for Replcmnt

OPTIONAL
 

Transmitters Media No

OPTIONAL