Accounts Payable
Copyright © Business Applications, Inc. 1999 - 2012
 
Display Payable Item 



  *PGMMOD                  Display Payable Item               DD/MM/YY HH:MM:SS
  66
  Account Number . . :   OOOOOOOOOO       OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO
                                          OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO
                                          OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO
  Document Number  . :   OOOOOOOOOOOOOOO  OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO

                         Document    Due     Discount  Transaction
  Dates  . . . . . . .   66/66/66  66/66/66  66/66/66    66/66/66

  Document Amount  . :   666,666,666.66CR
  Discountable Amt . :   666,666,666.66CR
  Discount Amount  . .     6,666,666.66CR
  Distributed  . . . :   666,666,666.66CR
  Purchase Order . . :   OOOOOOOOOO
  Item Status  . . . :   O
  Terms of Purchase  :   OOO OOOOOOOOOOOOOOO       1099 Type  . . . :   O
  Payment Priority . :   O                         1099 Amount Code :   O
  Checking Account . :   OO OOOOOOOOOOOOOOOOOOOO
  Currency . . . . . :   OO OOOOOOOOOOOOOOOOOOOO

  F3=Exit   F8=Distribution   F12=Cancel
   
 

Introduction

  This function displays a record from a database file. Duplicate Checking There are two company values that determine how duplicate checking works. The first is Duplicate Checking Method and the second is Allow Duplicate Override. The duplicate checking method deterines whether or not duplicate checking is done and, if it is done, the method of checking. There are two methods of checking. The first is by document number only. The second is by document number and date. If a duplicate checking method has be select using the company value, then when duplicate documents are found, a halt will occur. The type of halt is determined by the Allow Duplicate Override company value. If duplicate overrides are allowed, then the user will see a prompt listing the duplicated document or documents and will be allowed to accept the new document even though it duplicates an existing document. If duplicate overrides are not allowed, then the user will see a message at the bottom of the display indicating the item being entered already exists in the system and the item will not be accepted without changing the company values. The user may however view the duplicate document or documents by using the appropriate command key.
   
 

Function Keys

Functions allow you to perform an operation on the displayed record or object or to perform a navigation function such as exit, return, or branch to another process.

 

F3=Exit

Use this function to exit the current task. In most cases this will return you to a high level display skipping other levels in between. In many cases you will return to the Accounts Payable System top level display. If you wish to return to one of the intermediate levels, use the "F12=Cancel" function key.
 

F4=Prompt

Use this function to display a list of valid values from which you can select the one you want. Place the cursor on the field for which you would like to see a list and press then press the F4 key. If you have placed the cursor on a field for which there is not a selection list, you will see an error message at the bottom of the display.
 

F5=Reset

Use this function to refresh the display. In most cases you will not see this function option at the bottom of your display. When used, this key will refresh the diaplay to the previous values and any keyed information typed after the last enter key will be lost.
 

F8=Distribution

Use this function to display or work with related G/L distribution. The G/L distribtion will show how the transaction was distributed to the general ledger.
 

F12=Cancel

Use this function to return to a previous display without performing any action. Repeated use of this function will back you up though previous display levels one at a time. To exit quickly and return to the Accounts Payable System Display, use the "F3=Exit" function key.
 

HELP=Help

Use this function for help text. By positioning the cursor at a field on the display and pressing help, help narrative will be displayed for that field. By placing the cursor on the title for the display, help narrative related to the entire function will be displayed. Once the help narrative is displayed you may then enlarge the display by using the F20 key or you may display expanded help narrative by using the F2 key.
   
 

Fields

 

Company Number

Display only
A unique number used to identify a company.
 

Item Set ID

Display only
A number assigned by the system to uniquely identify a Payable Item Set.
 

Payable Item ID

REQUIRED
A number assigned by the system to uniquely identify a Payable Item.
 

Company Number

Display only
A unique number used to identify a company.
 

Account Number

Display only
A code assigned by the user to identify an Account.
 

Account Name

Display only
The name of the associated Account.
 

Address 1

Display only
Address line 1.
 

Address 2

Display only
Address line 2.
 

Document Number

Display only
The invoice or other document number associated with a Payable Item as assigned by the Vendor.
 

Address 3

Display only
Address line 3.
 

Document

Display only
The document date assigned by the vendor.
 

Due

Display only
The date the vendor expects to have payment made.
 

Discount

Display only
The date by which payment must be made in order to take the prompt payment discount.
 

Transaction

Display only
The date to be used for accounting purposed when posting an Item to the General Ledger.
 

Document Amount

Display only
The amount owed the vendor as stated on the document.
 

Discountable Amt

Display only
The amount on which the discount is to be based. If this values is zero, then the discount will be based on the full item amount.
 

Discount Amount . .

Display only
The amount that may be discounted from the item amount to be paid if the payment is made by the discount date for the item.
 

Distributed

Display only
The total amount distributed to various General Ledger categories. To be completed properly, the entire Item Amount should be distributed.
 

Purchase Order

Display only
The associated Purhase Order Number if one exists.
 

Item Status

Display only
The status of the Payable Item.
  • A = Active
  • D = Disputed
  • H = Held
  • P = Paid
 

Terms of Purchase

Display only
A code assigned by the user to identify a Terms of Purchase.
 

Terms Short Description

Display only
A short description of the Terms of Purchase. This description is used when there is not sufficient space to print or display the full description.
 

1099 Type

Display only
The type of 1099 payment.
  • *BLANK = Not Assigned
  • W = W-2G Gambling Winnings
  • 3 = 1098 Mortgage Interest
  • 4 = 1099-A Acquisition/Abandn
  • B = 1099-B Broker & Barter
  • 5 = 1099-C Debt Cancellation
  • 1 = 1099-DIV Dividends
  • F = 1099-G Government Paymnts
  • 6 = 1099-INT Interest Income
  • T = 1099-LTC Long Term Care
  • A = 1099-MISC
  • M = 1099-MSA Medical Savings
  • D = 1099-OID Org Issue Discnt
  • 7 = 1099-PATR Coop Distributn
  • 9 = 1099-R Retirement Plans
  • S = 1099-S Real Estate
  • L = 5498 IRA, SEP or SIMPLE
  • K = 5498-MSA MSA Information
 

Payment Priority

Display only
The payment priority of a payable item. The lower the number, the higher the priority.
  • 0 = Highest Priority
  • 9 = Lowest Priority
  • 1 = 1
  • 2 = 2
  • 3 = 3
  • 4 = 4
  • 5 = 5
  • 6 = 6
  • 7 = 7
  • 8 = 8
 

1099 Amount Code

Display only
The code indicating the kind of amount to be reported on the type of 1099 to be submitted.
  • 1 = Amount Code 1
  • 2 = Amount Code 2
  • 3 = Amount Code 3
  • 4 = Amount Code 4
  • 5 = Amount Code 5
  • 6 = Amount Code 6
  • 7 = Amount Code 7
  • 8 = Amount Code 8
  • 9 = Amount Code 9
  • *BLANK = Not Assigned
 

Checking Account

Display only
A code assigned by the used to identify a Checking Account.
 

Ck Account Description

Display only
A description of the checking account.
 

Currency

Display only
The currency in which the Payable Item values are stated.
 

Currency Description

Display only
A description of the Currency Code.