Accounts Payable
Copyright © Business Applications, Inc. 1999 - 2012
 
Accept Duplicate Document 


 ..........................................................................
 :                       Accept Duplicate Document                        :
 : 66                                                                     :
 :                                                                        :
 : Accept Duplicate Document  I (Y=Yes, N=No)                             :
 :                                                                        :
 : Payee OOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO                   :
 :                                                                        :
 : Document  OOOOOOOOOOOOOOO  Date 66/66/66  Amount 666,666,666.66CR      :
 :                                                                        :
 : ------------------ Duplicate Documents in System --------------------  :
 :                                                                        :
 : Document Number Doc Date Due Date         Amount   Chk Number   Date   :
 : OOOOOOOOOOOOOOO 66/66/66 66/66/66 666,666,666.66CR OOOOOOOOOO 66/66/66 :
 : OOOOOOOOOOOOOOO 66/66/66 66/66/66 666,666,666.66CR OOOOOOOOOO 66/66/66 :
 : OOOOOOOOOOOOOOO 66/66/66 66/66/66 666,666,666.66CR OOOOOOOOOO 66/66/66 :
 : OOOOOOOOOOOOOOO 66/66/66 66/66/66 666,666,666.66CR OOOOOOOOOO 66/66/66 :
 :                                                                        :More...
 : F3=Exit   F4=Prompt   F12=Cancel                                       :
 :                                                                        :
 :........................................................................:
   
 

Introduction

  This function allows you to display the records in a database file.
   
 

Positioning function

  You may control which records from the file appear on the display by using the 'positioning' fields that appear on the upper part of the screen. When you enter a positioning value, the program will position the display to start with the record that you specify.
   
 

Function Keys

Functions allow you to work with or display information related to all items or objects on the list or to perform a navigation function such as exit, return, or branch to another process.

 

F3=Exit

Use this function to exit the current task. In most cases this will return you to a high level display skipping other levels in between. In many cases you will return to the Accounts Payable System top level display. If you wish to return to one of the intermediate levels, use the "F12=Cancel" function key.
 

F4=Prompt

Use this function to display a list of valid values from which you can select the one you want. Place the cursor on the field for which you would like to see a list and press then press the F4 key. If you have placed the cursor on a field for which there is not a selection list, you will see an error message at the bottom of the display.
 

F5=Reset

Use this function to refresh the display. In most cases you will not see this function option at the bottom of your display. When used, this key will refresh the diaplay to the previous values and any keyed information typed after the last enter key will be lost.
 

F12=Cancel

Use this function to return to a previous display without performing any action. Repeated use of this function will back you up though previous display levels one at a time. To exit quickly and return to the Accounts Payable System Display, use the "F3=Exit" function key.
 

HELP=Help

Use this function for help text. By positioning the cursor at a field on the display and pressing help, help narrative will be displayed for that field. By placing the cursor on the title for the display, help narrative related to the entire function will be displayed. Once the help narrative is displayed you may then enlarge the display by using the F20 key or you may display expanded help narrative by using the F2 key.
 

ROLLDOWN or PAGEUP

Use this option to display the previous page.
 

ROLLUP or PAGEDOWN

Use this option to display the next page. Occasionly, when you are working with long lists and selecting records based on some value, it may appear that the end of the list has been reached prematurely. When this happens, check the bottom of the display for a note indicating that the scan limit has been reached. If you see this message, it means that more records exist. By using the function key again, you can continue to see more records. This method is used on long lists in order to prevent tying up the machine when a selection search is resulting in few records being found. It allows you an opportunity to verify you are using valid selection criteria and gives you a way out if you are not.
   
 

Fields

 

Company Number

Display only
A unique number used to identify a company.
 

Accept Duplicate Document

OPTIONAL
A code indicating if a duplicate document should be accepted.
  • N = No
  • Y = Yes
 

Payee

Display only
The account to be paid.
 

Account Name

Display only
The name of the associated Account.
 

Document

Display only
The invoice or other document number associated with a Payable Item as assigned by the Vendor.
 

Date

Display only
The document date assigned by the vendor.
 

Amount

Display only
The amount owed the vendor as stated on the document.
 

Document Number

Display only
The invoice or other document number associated with a Payable Item as assigned by the Vendor.
 

Doc Date

Display only
The document date assigned by the vendor.
 

Due Date

Display only
The date the vendor expects to have payment made.
 

Amount

Display only
The amount owed the vendor as stated on the document.
 

Chk Number

Display only
The check number associated with a Payment.
 

Date

Display only
The date of a payment.