Accounts Payable
Copyright © Business Applications, Inc. 1999 - 2012
 
Work with Account Payments 



  *PGMMOD               Work with Account Payments            DD/MM/YY HH:MM:SS
  66

  Account OOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO

  Position at Date 33/33/33

  Type options, press Enter.
  2=Change   4=Delete   6=Print   20=Distribution   21=Void   22=Void & Reverse
  39=Clearing Adj

  Opt   Date   Chk Number         Amount      Discounts    GRP   Cleared
  II  66/66/66 OOOOOOOOOO 666,666,666.66CR 6,666,666.66CR   O   66/66/66
  II  66/66/66 OOOOOOOOOO 666,666,666.66CR 6,666,666.66CR   O   66/66/66
  II  66/66/66 OOOOOOOOOO 666,666,666.66CR 6,666,666.66CR   O   66/66/66
  II  66/66/66 OOOOOOOOOO 666,666,666.66CR 6,666,666.66CR   O   66/66/66
  II  66/66/66 OOOOOOOOOO 666,666,666.66CR 6,666,666.66CR   O   66/66/66
  II  66/66/66 OOOOOOOOOO 666,666,666.66CR 6,666,666.66CR   O   66/66/66
  II  66/66/66 OOOOOOOOOO 666,666,666.66CR 6,666,666.66CR   O   66/66/66
  II  66/66/66 OOOOOOOOOO 666,666,666.66CR 6,666,666.66CR   O   66/66/66
                                                                          More..
  F3=Exit   F12=Cancel   F21=Print Account Payment Report
   
 

Introduction

  This function allows you to display the records in a database file.
   
 

Positioning function

  You may control which records from the file appear on the display by using the 'positioning' fields that appear on the upper part of the screen. When you enter a positioning value, the program will position the display to start with the record that you specify.
   
 

Function Keys

Functions allow you to work with or display information related to all items or objects on the list or to perform a navigation function such as exit, return, or branch to another process.

 

F3=Exit

Use this function to exit the current task. In most cases this will return you to a high level display skipping other levels in between. In many cases you will return to the Accounts Payable System top level display. If you wish to return to one of the intermediate levels, use the "F12=Cancel" function key.
 

F4=Prompt

Use this function to display a list of valid values from which you can select the one you want. Place the cursor on the field for which you would like to see a list and press then press the F4 key. If you have placed the cursor on a field for which there is not a selection list, you will see an error message at the bottom of the display.
 

F5=Reset

Use this function to refresh the display. In most cases you will not see this function option at the bottom of your display. When used, this key will refresh the diaplay to the previous values and any keyed information typed after the last enter key will be lost.
 

F12=Cancel

Use this function to return to a previous display without performing any action. Repeated use of this function will back you up though previous display levels one at a time. To exit quickly and return to the Accounts Payable System Display, use the "F3=Exit" function key.
 

F21=Print

Print associated object or list.
 

HELP=Help

Use this function for help text. By positioning the cursor at a field on the display and pressing help, help narrative will be displayed for that field. By placing the cursor on the title for the display, help narrative related to the entire function will be displayed. Once the help narrative is displayed you may then enlarge the display by using the F20 key or you may display expanded help narrative by using the F2 key.
 

ROLLDOWN or PAGEUP

Use this option to display the previous page.
 

ROLLUP or PAGEDOWN

Use this option to display the next page. Occasionly, when you are working with long lists and selecting records based on some value, it may appear that the end of the list has been reached prematurely. When this happens, check the bottom of the display for a note indicating that the scan limit has been reached. If you see this message, it means that more records exist. By using the function key again, you can continue to see more records. This method is used on long lists in order to prevent tying up the machine when a selection search is resulting in few records being found. It allows you an opportunity to verify you are using valid selection criteria and gives you a way out if you are not.
   
 

Options

Options allow you to perform actions upon or display information related to items or objects on the list.

 

2=Change

Use this option to change, display or update the related record on the list.
 

4=Delete

 

6=Print

Use this option to print related item or report.
 

20=Distribution

Use this option to display or work with related General Ledger distribution. The General Ledger Distribution indicates how the transactions are expensed.
 

21=Void

Void payment. Voiding a payment will only void the original payment. All related items will immediately be open for payment again.
 

22=Void & Reverse

Void the related payment and reverse the original expense distribution on the items paid by the payment. If multiple payments were involved on any of the items being reversed, then a balance may be left on those items.
 

39=Clearing Adj

Display or work with Check Clearing Adjustments.
   
 

Fields

 

Company Number

Display only
A unique number used to identify a company.
 

Account

Display only
A code assigned by the user to identify an Account.
 

Account Name

Display only
The name of the associated Account.
 

Position at Date

OPTIONAL
The date of a payment.
 

Opt

OPTIONAL
Enter the number of the option to be performed on the associated record.
 

Date

Display only
The date of a payment.
 

Chk Number

Display only
The check number associated with a Payment.
 

Amount

Display only
The value of a Payment.
 

Discounts

Display only
The value of discounts taken on a check.
 

GRP

Display only
The payment is for transactions which require governmental reporting.
  • *BLANK = No
  • * = Yes
 

Cleared

Display only
The date of the associated bank statement.