Accounts Payable
Copyright © Business Applications, Inc. 1999 - 2012
 
Work with Payment Distribution 



  *PGMMOD             Work with Payment Distribution          DD/MM/YY HH:MM:SS
  66

  Check Number OOOOOOOOOO     Date 66/66/66     Payment Amount 666,666,666.66CR

  Account OOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO

  Type options, press Enter.
  0=Wk w/Text   2=Change   4=Delete   5=Display   15=J/E   50=Display Text

  Opt Document Number   Date   G/L Account     Description          Amount   Src
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
  II  OOOOOOOOOOOOOOO 66/66/66 OOOOOOOOOOOOOOO OOOOOOOOOOOO 666,666,666.66CR OOO
                                                                          More..

  F3=Exit   F9=Unpaid Items   F12=Cancel
   
 

Introduction

  This function allows you to display the records in a database file.
   
 

Positioning function

  You may control which records from the file appear on the display by using the 'positioning' fields that appear on the upper part of the screen. When you enter a positioning value, the program will position the display to start with the record that you specify.
   
 

Function Keys

Functions allow you to work with or display information related to all items or objects on the list or to perform a navigation function such as exit, return, or branch to another process.

 

F3=Exit

Use this function to exit the current task. In most cases this will return you to a high level display skipping other levels in between. In many cases you will return to the Accounts Payable System top level display. If you wish to return to one of the intermediate levels, use the "F12=Cancel" function key.
 

F4=Prompt

Use this function to display a list of valid values from which you can select the one you want. Place the cursor on the field for which you would like to see a list and press then press the F4 key. If you have placed the cursor on a field for which there is not a selection list, you will see an error message at the bottom of the display.
 

F5=Reset

Use this function to refresh the display. In most cases you will not see this function option at the bottom of your display. When used, this key will refresh the diaplay to the previous values and any keyed information typed after the last enter key will be lost.
 

F9=Unpaid Items

Display or work with unpaid items.
 

F12=Cancel

Use this function to return to a previous display without performing any action. Repeated use of this function will back you up though previous display levels one at a time. To exit quickly and return to the Accounts Payable System Display, use the "F3=Exit" function key.
 

HELP=Help

Use this function for help text. By positioning the cursor at a field on the display and pressing help, help narrative will be displayed for that field. By placing the cursor on the title for the display, help narrative related to the entire function will be displayed. Once the help narrative is displayed you may then enlarge the display by using the F20 key or you may display expanded help narrative by using the F2 key.
 

ROLLDOWN or PAGEUP

Use this option to display the previous page.
 

ROLLUP or PAGEDOWN

Use this option to display the next page. Occasionly, when you are working with long lists and selecting records based on some value, it may appear that the end of the list has been reached prematurely. When this happens, check the bottom of the display for a note indicating that the scan limit has been reached. If you see this message, it means that more records exist. By using the function key again, you can continue to see more records. This method is used on long lists in order to prevent tying up the machine when a selection search is resulting in few records being found. It allows you an opportunity to verify you are using valid selection criteria and gives you a way out if you are not.
   
 

Options

Options allow you to perform actions upon or display information related to items or objects on the list.

 

0,=Text

Use this option to create, change, display or delete related text or comments.
 

2=Change

Use this option to change, display or update the related record on the list.
 

4=Delete

Use this option to delete the associated record or object. If the record is a transaction type of record and deletion is allowed, then all related information is also deleted. If the closing date for the transaction has been closed, deletion will not be allowed. For master type records like companies and accounts, deletion is not allowed if related transactions exist. Deleted records can not be recovered unless a back up has been done which contains copies of the records. Even if a back up exists, it may not be possible to recover the records because relationships to other records may have been lost.
 

5=Display

Use this option to display details of the selected list item.
 

15=J/Es

Display or work with related Journal Entries.
 

50=Display Text

   
 

Fields

 

Company Number

Display only
A unique number used to identify a company.
 

Check Number

Display only
The check number associated with a Payment.
 

Date

Display only
The date of a payment.
 

Payment Amount

Display only
The value of a Payment.
 

Account

Display only
A code assigned by the user to identify an Account.
 

Account Name

Display only
The name of the associated Account.
 

Opt

OPTIONAL
Enter the number of the option to be performed on the associated record.
 

Document Number

Display only
The invoice or other document number associated with a Payable Item as assigned by the Vendor.
 

Date

Display only
The document date assigned by the vendor.
 

G/L Account

Display only
A user assigned number used to identify a General Leger Account.
 

Description

Display only
Text describing a related General Ledger Account.
 

Amount

Display only
The value charged to a General Leger Account.
 

Src

Display only
A code assigned by the system to identify the source of a Distribution.
  • CLR = Clearing Adjustment
  • ADJ = Document Adjustment
  • ENT = Payables Entry
  • PAY = Payment
  • PDS = Payment Discount
  • VDS = Voided Discount
  • VPY = Voided Payment